Professional Services for Woodstock Group

Contracted to support an SAP Partner for purposes of leading an innovative Enterprise Legal Services re-organization, we provided all Users, the Chief Legal Officer, 35 on-staff Attorneys and global outside Counsels with a new and streamlined path forward to completing and indexing contracts. We completed an Assessment that addressed from request and selection to contract, to deployment and payment, to enforcement and renewal of ooo's of contracts completed in multiple countries. (USA based)

From the Assessment, we created a detailed Findings Report that presented the facts, risk, efficiencies and GAPS. And the financial and legal ramifications of the current Legal Services policies and procedures. Through this reimplementation, risk was reduced, contracts paper shifted from the supplier, delivery of goods and services improved, and supplier prices were lowered and margin enhancement was realized.

Tens of thousands of global contracts in e-form and paper require meta data to be captured to provide Counsel with visibility to all performance, quality, financial and duration  requirements. Developing a database to support the requirements of Counsel and provide all legal staff and authorized Procurement professionals across the global organization with key data points to make informed proactive decisions was accomplished. 

On a daily basis, Counsel encounters new challenges and must determine the best course of corrective action that reduces risk, minimizes disruption of product or services flow, recognizes and prevents financial consequences and general interruptions to the business.  We provided a Risk Management solution leveraging the organizations ERP, aka "The Source of Truth" to be proactive with auto-notifications and AI supported to provide key recommendations. 

Our team worked closely with Counsel and developed key legal clauses that must be included on all "Company paper and or Supplier paper"'. This enabled Users to reduce time to complete negotiations and contracts--and for legal to be assured that key must have clauses were included.  Contract completion time was decreased and risk to the company was reduced.

The new platform provides Finance with improved cash flow as contracts were managed efficiently with Supplier performance and cancellation clauses enforced. Subsequently, numerous contracts that were once duplicated by multiple suppliers, and or continued through evergreen clauses were eliminated. 

After forming a Supplier Council, we were able to research supplier needs to enhance the support of the enterprise organization. Next, we demonstrated how improvements in the construction and execution of all legal documents would be enhanced--and improve the Suppliers ability to support the enterprise and reduce their legal requirements and fees. Truly a Win-Win.